Hostel accommodation at IIT Jodhpur is managed by the Office of Students(Hostel Affairs) through an online ERP-based booking and allotment system. The booking process and charges vary depending on the duration of stay and the category of the resident (student, staff, faculty, executive participant, or visitor).

Short-term hostel accommodation is available for visitors, interns, executive students, participants of institute events, campus immersion programs, and other approved invitees for a stay not exceeding ten (10) days. The hostels provide basic facilities, including furnished rooms, air-conditioning, and optional bedding.

Accommodation Charges

The hostel accommodation process and charges per day, for (i) short-term bookings not exceeding 10 days, and (ii) long bookings (11 days - 6 months) are shared here for your reference. It may be noted that the hostel provides only basic facilities, including a bed, basic furniture (subject to availability), air-conditioning, and bedding (if opted; applicable for short-term bookings).

(i) Short-term Hostel Accommodation (01 - 10 Days)

(ii) Long bookings (11 days - 6 months)

• For exceeding 11 days but less than a month: Rs. 2175 (excluding GST)
• For duration exceeding a month, Rs. 2175 per month (excluding GST)

Note: The above rates are also applicable to all visitors (with GST) and students/staff of IIT Jodhpur (without GST). The above rates will also be applicable to PhD students who, subsequent to thesis submission, wish to avail hostel accommodation for more than one month (without semester fee payment).

Dining Options

Separate dining facilities (vegetarian and non-vegetarian messes) are available on campus. Meal charges are to be paid by the individuals directly to the mess vendor at the mess counter. For participants of events/programs that include meals, the organisers are requested to coordinate with the mess vendor(s) directly.

Hostel Accommodation Booking Process

(i) Short-term Individual Booking (01 - 10 days)

These requests should be submitted at least 3 working days before arrival.

These are individual bookings (for self) based on invitation/recommendation from IIT Jodhpur. Participants would require (i) valid ID proof, (ii) an invitation letter/email containing the purpose and recommendation for the visit. Organisers of events where participants would be making individual bookings must share the information with the Office of Hostel Affairs in advance.

Step 1: Individuals open the Hostel Booking ERP Module and log in using OTP. First-time users would need to create their profile and upload a valid ID proof.

Step 2: After saving their profile, the user can open the Hostel Booking Tab and enter the required booking details, arrival/departure date and time, etc. An invitation letter/recommendation email must be attached at this stage, along with providing the invitee/advisor contact information.

The submitted booking requests will then be reviewed by the Office of Hostel Affairs and submitted for approval during working hours. When approved, the user would get an email notification to log in and check the status of their booking.

Step 3: If the booking request is approved, the user must then proceed to make an online payment via the payment gateways. Users are advised to save a screenshot of the payment confirmation.

Step 4: After payment verification, the Office of Hostel Affairs will send more information and caretaker contact details to the visitors.

(ii) Long Individual Bookings (11 - 186 days)

These requests should be submitted at least 3 working days before arrival.

Step 1: The inviting department/office/faculty members send a request to the Office of Hostel Affairs with justification by the host faculty/supervisor and recommendation of the Head of the Department (along with a copy of approval and recommendation of the visitor's parent institute, for internships).

Step 2: After confirmation from the Office of Hostel Affairs, the visitor/intern would proceed with the booking on the IIC App (Hostel Booking ERP Module) by uploading ID proof and invitation documents. Visitors would need to make their own arrangements based on the facilities available on campus.

Step 3: If the booking request is approved, the user must then proceed to make an online payment via the payment gateways. Users are advised to save a screenshot of the payment confirmation.

Step 4: After payment verification, the Office of Hostel Affairs will send more information and caretaker contact details to the visitors.

Note:

• Accommodation is available only on a double occupancy basis for interns.
• Bedding is not available for long bookings.

Group Bookings (Short or long)

While it is recommended that participants make their own self-booking on ERP, in cases where an office/department wishes to invite a group of members (sponsored through the department or any other funding agency), the option of group booking may be available. This option is to be exercised only if recommended by ADHA/DoSA/Director for selected cases.

Group bookings details should be sent via email to the Office of Hostel Affairs for review of availability and approval. The final number of participants/blocked rooms must be confirmed at least two working days before the arrival of participants. The department/organiser (s) must make the payment based on the final booked number of rooms, irrespective of actual occupancy. Reduced occupancy or non-occupancy would not be adjusted, refunded, or deducted from the final bill.

General Guidelines

1. A valid Invitation Letter and Government-issued ID Proof are mandatory for hostel entry and room allotment.
2. Check-in and check-out are permitted between 7:00 AM and 9:00 PM. (Late/early check-in/checkout must be informed at least 24 hours in advance.)
3. Charges for a full day will be applicable, even if the room is occupied for a shorter duration.
4. Any booking cancellation requests should be sent at least two working days prior to the commencement of the stay for a full refund. We would be unable to process any partial cancellation requests (received less than two days from the commencement of stay or after commencement of stay).
5. Room allotment will be made subject to availability, and participants/guests must be prepared to share rooms (on double occupancy) in case of high demand. The type of approved occupancy will be informed to you by the Office of Hostel Affairs.
6. All guests/participants/interns must follow hostel rules & regulations and maintain cleanliness and discipline during their stay. Any damage to hostel property will be chargeable.
7. Any waiver on the charges/rates will be permitted only with the approval of the Director, IIT Jodhpur. Such approval must be submitted to the Office of Students (Hostel Affairs) while making the waiver request.
8. The administration reserves the right to modify or change room allotments if necessary.
9. Any technical issues on the booking portal can be sent to erp@iitj.ac.in. For any other queries, please write to the Office of Hostel Affairs (office_ha@iitj.ac.in) with cc to Associate Dean (Hostel Affairs) (adha@iitj.ac.in).

We wish the guests/visitors a pleasant and comfortable stay on the IIT Jodhpur campus!

For further information or assistance, students may contact the Office of Hostel Affairs, IIT Jodhpur. office_ha[at]iitj.ac.in.