Author Presentation Guidelines

Instructions for Oral Presentation
1. Every oral presentation slot will be for 15 minutes. For this, please prepare a 12 minute presentation, leaving 3 minutes for questions and switching over to the next talk.
2. Please also prepare the same presentation as a pre-recorded video lasting 12 minutes. Even if you are planning to give a live presentation/talk, you are still required to upload a pre-recorded video talk. We will use this in case you cannot present live due to some reason (like a last minute network issue). We will also make this video available to all conference participants on the website.
3. Upload the video using this form: https://forms.gle/DRPstna4Gjjme1ir9
4. In case of any privacy or security reasons for which you do not want us to host the pre-recorded video on the conference website or do not want us to record your live talk, please choose the appropriate options in the video upload form. Please note that uploading of the pre-recorded video is mandatory, irrespective of your choices. In case you have chosen not to have the video hosted on the conference website, the uploaded video will remain private to the conference organizers and used only for the purpose mentioned above.
5. Formatting instructions for the video can be found below.
6. Deadline for uploading the video via the form is December 10, 2021.
Instructions for Poster Presentation
1. For every poster, we need you to upload a 1 min pre-recorded video. We will play this video at the start of the poster session, along with videos for all the posters in that session. Following this the conference participants will be able to interact individually with the poster authors during the rest of the session.
2. We will also make this video available to all conference participants on the website.
3. Upload the video using this form: https://forms.gle/f3j6bfWCD3cYhDcP9
4. In case of any privacy or security reasons for which you do not want us to host the pre-recorded video on the conference website please choose the appropriate option in the video upload form. Please note that uploading of the pre-recorded video is mandatory, irrespective of your choice. In case you have chosen not to have the video hosted on the conference website, the uploaded video will remain private to the conference organizers.
5. Formatting instructions for the video can be found below.
6. Deadline for uploading the video via the form is December 10, 2021.
7. A virtual breakout room will be created for each poster during the poster session. The presenting author needs to join the breakout room for interacting with the audience who join the breakout room.
8. Authors can prepare some slides for explaining the paper and answering queries from the audience in the breakout room.
9. The presenting author needs to stay in the breakout room for the entire duration of the poster session.
Video Formatting Instructions
1. Videos should be encoded in MP4 format at 1920x1080p, using H264 compression.
2. Please ensure that your associated audio is clear and at the appropriate level.
3. The maximum video file size allowed is 1GB for Oral presentation and 100MB for Poster presentation, however, we recommend a much smaller file size (e.g., 50MB for Orals and 10MB for Posters) to avoid issues with uploading/downloading.
4. If possible, embed subtitles on the video for better accessibility.
5. All videos should have clear narration.
6. When presenting, please introduce yourself. We recommend any text/math should use at least 24 point font (and ideally should be >32pt) as smaller fonts will not be readable on small mobile screens.
7. If you need ideas on how to present your work, here are some nice examples on youtube from CVPR2020.
https://www.youtube.com/watch?v=Pla8p9Nqlb8
https://www.youtube.com/watch?v=BNaIGI4VncM
https://www.youtube.com/watch?v=t6TuAGZ9sRg
8. Most videos will be recordings of slide presentations (e.g., PPT). If you prepare your presentation using PowerPoint, you can time your slides and save the presentation as a WMV video directly from PowerPoint. Some instructions on how to do this can be found here: https://support.office.com/en-us/article/Turn-your-presentation-into-a-video-c140551f-cb37-4818-b5d4-3e30815c3e83
9. WMV can be converted into MP4 Youtube or FFMPEG.
Alternatively, there are many free screen capture programs that directly produce proper MP4:
VLC - (http://www.videolan.org/vlc/index.html) which works on all platforms.
OBS - https://obsproject.com/
Tinytake - (http://tinytake.com/) for Windows.
10. For Mac there is the built-in QuickTime, which will need to be exported as MP4 because the QuickTime default is MOV).
11. For Mac users using keynote, you can do Play > Record Slideshow…, then record it. This seems to just record timestamps. But then you do File > Export to Movie, select “Slideshow Recording”, Custom resolution (1920x1080).

Presentation Schedule