1. Organisations and Functions
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1. |
Organisation and Function |
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1.1 |
Particulars of its organisation, functions and duties[Section 4(1)(b)(i)] |
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1.1.1 |
Name and address of the Organization |
Indian Institute of Technology Jodhpur IIT Jodhpur, NH 62 Nagaur Road, Karwad, Jodhpur–342030, Rajasthan,, India.
https://iitj.ac.in/footer/index.php?id=contact
https://iitj.ac.in/footer/index.php?id=rti&sub=under_section_4_rti
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1.1.2 |
Head of the organization |
Prof Santanu Chaudhury Director, IIT Jodhpur https://iitj.ac.in/institute/index.php?id=director
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1.1.3 |
Vision, Mission and Key objectives |
https://iitj.ac.in/vision_and_mission/
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1.1.4 |
Function and duties |
As per Acts & Statutes of the Institute: https://iitj.ac.in/institute/index.php?id=act_and_statutes
https://iitj.ac.in/institute/index.php?id=institute
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1.1.5 |
Organization Chart |
https://iitj.ac.in/uploaded_docs/Organisational%20Structure.pdf
https://iitj.ac.in/institute/organogram.php
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1.1.6 |
Any other details-the genesis, inception, formation of the department and the HoDs from time to time as well as the committees/ Commissions constituted from time to time have been dealt |
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1.2 |
Power and duties of its officers and employees[Section 4(1) (b)(ii)] |
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1.2.1 |
Powers and duties of officers (administrative, financial and judicial) |
The Powers and Duties of the Officers and Employees are derived from the Acts and Statutes and exercised as per the details provided under these Acts and Statutes. As per The Institutes of Technology Act, 1961 http://iitj.ac.in/institute/index.php?id=act_and_statutes and Statutes of IIT Jodhpur http://iitj.ac.in/institute/index.php?id=act_and_statutes.
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1.2.2 |
Power and duties of other employees |
Faculties: https://iitj.ac.in/faculty/
And https://iitj.ac.in/institute/
For Staff: https://iitj.ac.in/administration/
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1.2.3 |
Rules/ orders under which powers and duty are derived and |
As per The Institutes of Technology Act, 1961 (http://iitj.ac.in/institute/
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1.2.4 |
Exercised |
Information is given at pages 36 - 40 of the First Statutes of IIT, Jodhpur pdf document in the following link: http://iitj.ac.in/institute/
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1.2.5 |
Work allocation |
Faculties: https://iitj.ac.in/faculty/
And https://iitj.ac.in/institute/
For Staff: https://iitj.ac.in/administration/
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1.3 |
Procedure followed in decision making process [Section 4(1)(b)(iii)] |
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1.3.1 |
Process of decision making Identify key decision making points |
· Decisions are taken in accordance with the provisions of the Act/Statutes/Ordinances/Rules & Regulations / Policies, Rules, etc. of the Institute
· The Director, Deputy Director, Deans, Registrar, and Officers of the institute have been authorized by the Institutes of Technology Act, 1961 and Institutes of Technology (Amendment) Act 2012, the First Statutes of IIT Jodhpur 2017 and through the Delegation of Financial Powers to take key decisions. https://iitj.ac.in/institute/
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1.3.2 |
Final decision making authority |
Day to day decisions are made by the Head of the Institute, ie., Director and other appropriate administrative authorities as referred in 1.3.1. For decisions on other matters, ie., Policy Making, key decisions, etc., the agenda is proposed to the concerned statutory committee, ie., BoG, FC, Senate & BWC for their approval. The final decisions are made by the BoG of the Institute.
https://iitj.ac.in/institute/
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1.3.3 |
Related provisions, acts, rules etc. |
https://iitj.ac.in/institute/index.php?id=constitution_senate https://iitj.ac.in/institute/index.php?id=board_of_governors
Recruitment Rules: https://iitj.ac.in/
Stores & Purchase Manual: https://iitj.ac.in/
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1.3.4 |
Time limit for taking a decisions, if any |
As per the Govt. guidelines/rules, office memorandum, Act, etc.
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1.3.5 |
Channel of supervision and accountability |
As per the Organizational Structure and Hierarchy of the institute.
https://iitj.ac.in/institute/organogram.php
https://iitj.ac.in/institute/index.php?id=key_functionaries
https://iitj.ac.in/institute/index.php?id=faculty_in_charge https://iitj.ac.in/institute/index.php?id=officers https://iitj.ac.in/institute/index.php?id=advisor
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1.4 |
Norms for discharge of functions[Section 4(1)(b)(iv)] |
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1.4.1 |
Nature of functions/ services offered |
Academic programmes offered: https://iitj.ac.in/
Functions of offices: https://iitj.ac.in/infra/index.php?id=offices
TISC is a startup incubator @ IIT Jodhpur and we back deep-tech startups: http://tisc.iitj.ac.in/ build next generation educational and research programmes of significance at IIT Jodhpur https://iitj.ac.in/support_iitj/index.php?id=friends_iitj Kendriya Vidyalaya IIT Jodhpur: https://iitjodhpur.kvs.ac.in/
Research Partnership, IPR, Research support, Projects: http://rnd.iitj.ac.in/
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1.4.2 |
Norms/ standards for functions/ service delivery |
Academic Calender: https://iitj.ac.in/academics/index.php?id=academic_calendar Academic regulations: https://iitj.ac.in/academics/index.php?id=regulations
Conduct Rules for employees (Schedule C (page no page 52-56) of First Statute of the institute https://iitj.ac.in/
Norms for research: https://rnd.iitj.ac.in/index.php?id=information
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1.4.3 |
Process by which these services can be accessed |
Admissions to various programmes: https://iitj.ac.in/academics/misc.php?id=advertisements
Admissions in Kendriya Vidyalaya IIT Jodhpur: https://iitjodhpur.kvs.ac.in/academics/admission-detail
Research and Development Forms: https://rnd.iitj.ac.in/index.php?id=forms
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1.4.4 |
Time-limit for achieving the targets |
Academic calender: https://iitj.ac.in/academics/index.php?id=academic_calendar
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1.4.5 |
Process of redress of grievances |
Internal Complaints Committee: https://iitj.ac.in/uploaded_docs/icc_03092021.pdf
https://iitj.ac.in/
SC and ST Helpdesk: https://iitj.ac.in/footer/index.php?id=sc_st_helpdesk
JCC: https://iitj.ac.in/uploaded_docs/Notification_Constitution%20of%20JCC_28022020.pdf
Chairpersons/Coordinators of Committees: https://iitj.ac.in/
Students issues/grievances: Any issues/grievances related to students dining, hostel are dealt by the following: 1. Dining Committee (Link) 2. Wardens Committee (Link)
The issues/grievances related to counselling required by the students are dealt by the Students Wellbeing Committee (Link)
The disciplinary issues including ragging are dealt by the Student Disciplinary Action Committee (Link). There is a Student Council to raise their issues at the Institute level, whose constitution is as under:
(Link)
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1.5 |
Rules, regulations, instructions manual and records for discharging functions[Section 4(1)(b)(v)] |
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1.5.1 |
Title and nature of the record/ manual /instruction. |
· The Institutes of Technology Act, 1961 · The Institutes of Technology (Amendment) Act, 2012 http://iitj.ac.in/institute/index.php?id=act_and_statutes · Statutes of IIT Jodhpur http://iitj.ac.in/institute/index.php?id=act_and_statutes Decisions taken by the Board of Governors& Senate of IIT Jodhpur: https://iitj.ac.in/repository/index.php · Fundamental Rules & Supplementary Rules · General Financial Rules, 2017 · Stores and Purchase Manual: https://iitj.ac.in/uploaded_docs/ · Norms for R&D https://iitj.ac.in/ · Academic Regulations: https://iitj.ac.in/academics/index.php?id=regulations Counselling Services: http://cs.iitj.ac.in/ Grievance : i) Central level ii) Institute level : JCC this committee takes care of any issues related to Faculty and Staff at the Institute Level. Recruitment Rules: https://iitj.ac.in/ · Further Government of India Guidelines / Norms / Orders / Procedures issued from time to time
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1.5.2 |
List of Rules, regulations, instructions manuals and records. |
As in S No 1.5.1. Issuing Authority Parliament of India and Govt. of India; BoG of the Institute formed by the Acts & Statutes of the Institute Senate of the Institute formed by the Acts & Statutes of the Institute Senate of the Institute formed by the Acts & Statutes of the Institute Senate of the Institute formed by the Acts & Statutes of the Institute BoG of the Institute formed by the Acts & Statutes of the Institute BoG of the Institute formed by the Acts & Statutes of the Institute Govt. of India and for JCC - Director of the Institute. BoG of the Institute formed by the Acts & Statutes of the Institute Parliament of India and Govt. of India
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1.5.3 |
Acts/ Rules manuals etc. |
As in S No 1.5.1. Issuing Authority Parliament of India and Govt. of India; BoG of the Institute formed by the Acts & Statutes of the Institute Senate of the Institute formed by the Acts & Statutes of the Institute Senate of the Institute formed by the Acts & Statutes of the Institute Senate of the Institute formed by the Acts & Statutes of the Institute BoG of the Institute formed by the Acts & Statutes of the Institute BoG of the Institute formed by the Acts & Statutes of the Institute Govt. of India and for JCC - Director of the Institute. BoG of the Institute formed by the Acts & Statutes of the Institute Parliament of India and Govt. of India |
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1.5.4 |
Transfer policy and transfer orders |
Faculty/Staff once joining Indian Institute of Technology Jodhpur continues to work within the institute and there is no policy of transfer to other institutes/organisations.
Not Applicable |
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1.6 |
Categories of documents held by the authority under its control[Section 4(1)(b) (vi)] |
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1.6.1 |
Categories of documents |
The documents are categorized as per the category mentioned in the Record Retention Schedule of the government. The following policy has been adopted: https://darpg.gov.in/sites/default/files/RRS_WC.pdf
1. Institute Reports - http://iitj.ac.in/institute/index.php?id=reports 2. Government Orders (for discharge of functions): DoPT and MHRD 3. Guidelines/Decisions/Advisories as approved by Institute’s Governing Body i.e. Board of Governors (BOG) 4. Recruitment and Promotional Scheme for non – faculty positions in IIT Jodhpur - https://iitj.ac.in/staff/index.php?id=recruitment_of_staff_members 5. Tenders - https://iitj.ac.in/infocus/index.php?id=Tenders
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1.6.2 |
Custodian of documents/categories |
The Registrar is the custodian of all the Institute Records as per the Section 19 at page 8 of the Act as the Board of Governors shall commit to his charge
https://iitj.ac.in/
Respective Heads of Offices/Departments are custodian of their documents |
1.7 |
Boards, Councils, Committees and other Bodies constituted as part of the Public Authority [Section 4(1)(b)(viii)] |
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1.7.1 |
Name of Boards, Council, Committee etc. |
Following are the Main Statutory Committees / Governing bodies of the Institute Board of Governors: https://iitj.ac.in/
Finance Committee: https://iitj.ac.in/
Building and Works Committee: https://iitj.ac.in/
Senate: https://iitj.ac.in/
Chairpersons/Coordinators of Committees: https://iitj.ac.in/
Internal Complaints Committee: https://iitj.ac.in/
Joint Consultative Committee: https://iitj.ac.in/
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1.7.2 |
Composition |
As per 1.7.1 |
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1.7.3 |
Dates from which constituted |
Document to be uploaded |
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1.7.4 |
Term/ Tenure |
Document to be uploaded |
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1.7.5 |
Powers and functions |
As per Statutes of the Institute: https://iitj.ac.in/uploaded_docs/Statutes-205-270%20-%20IIT%20JODHPUR_13_9_2017.pdf
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1.7.6 |
Whether their meetings are open to the public? |
No |
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1.7.7 |
Whether the minutes of the meetings are open to the public? |
Minutes of BoG and Senate of the Institute are open to the Public https://iitj.ac.in/repository/index.php |
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1.7.8 |
Place where the minutes if open to the public are available? |
Minutes of the Meetings of Board of Governors https://iitj.ac.in/institute/index.php?id=minutes_of_meetings_bg
Minutes of the Meetings of IIT Jodhpur Senate https://iitj.ac.in/institute/index.php?id=minutes_of_meetings_senate
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1.8 |
Directory of officers and employees[Section 4(1) (b) (ix)] |
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1.8.1 |
Name and designation |
https://iitj.ac.in/tel1/index.php?id=phone_book |
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1.8.2 |
Telephone , fax and email ID |
https://iitj.ac.in/tel1/index.php?id=phone_book |
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1.9 |
Monthly Remuneration received by officers & employees including system of compensation[Section 4(1) (b) (x)] |
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1.9.1 |
List of employees with Gross monthly remuneration |
Academic Staff: https://iitj.ac.in/uploaded_docs/
Non-Academic Staff: https://iitj.ac.in/uploaded_docs/
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1.9.2 |
System of compensation as provided in its regulations |
Remuneration are provided as per the Government rules, ie., 7th CPC guidelines. https://iitj.ac.in/footer/index.php?id=rti_monthly_remuneration
Further, the guidelines for honorarium are provide in the undermentioned link:
https://rnd.iitj.ac.in/pdf/2021-22/Notification-12_23062022.pdf
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1.10 |
Name, designation and other particulars of public information officers[Section 4(1) (b) (xvi)] |
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1.10.1 |
Name and designation of the public information officer (PIO), Assistant Public Information officer (APIO) & Appellate Authority |
Current CPIOs & FAAs: https://iitj.ac.in/footer/index.php?id=rti&sub=public_information_officers
List of previous CPIOs/FAAs: https://iitj.ac.in/uploaded_docs/rti/List%20of%20CPIO,%20APIO,%20FAA.pdf
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1.10.2 |
Address, telephone numbers and email ID of each designated official. |
https://iitj.ac.in/footer/index.php?id=rti&sub=public_information_officers
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1.11 |
No. Of employees against whom Disciplinary action has been proposed/ taken(Section 4(2)) |
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1.11.1 |
No. of employees against whom disciplinary action has been (i) Pending for Minor penalty or major penalty proceedings |
Nil |
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1.11.2 |
(ii) Finalised for Minor penalty or major penalty proceedings |
02 |
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1.12 |
Programmes to advance understanding of RTI(Section 26) |
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1.12.1 |
Educational programmes |
Circulation and discussion on the various provisions of the RTI Act to the various Department and Offices of the Institute The links are as under:
https://iitj.ac.in/aboutiitj/files/rti/RTI%20ACT_30082018.pdf
https://dopt.gov.in/guidelines-on-rti
https://iitj.ac.in/footer/index.php?id=rti&sub=procedure_for_rti
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1.12.2 |
Efforts to encourage public authority to participate in these programmes |
Transparency Office, CPIO were nominated and participated in a training from IRMRA |
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1.12.3 |
Training of CPIO/APIO |
CPIO participated in a training from IRMRA |
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1.12.4 |
Update & publish guidelines on RTI by the Public Authorities concerned |
https://iitj.ac.in/aboutiitj/files/rti/RTI%20ACT_30082018.pdf
https://dopt.gov.in/guidelines-on-rti
https://iitj.ac.in/footer/index.php?id=rti&sub=procedure_for_rti
https://rti.gov.in/webactrti.htm
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1.13 |
Transfer policy and transfer orders[F No. 1/6/2011- IR dt. 15.4.2013] |
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1.13.1 |
Transfer Policy And Transfer Orders[F No. 1/6/2011- IR Dt. 15.4.2013] |
Faculty/Staff once joining Indian Institute of Technology Jodhpur continues to work within the institute and there is no policy of transfer to other institutes/organisations. Not applicable |
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